This page describes the ways in which Michigan Virtual™, a Michigan nonprofit corporation, and all of its divisions (collectively referred to here as “Michigan Virtual,” “we,” “us” or “our”) handle information it obtains about individuals through the websites it operates, including:
michiganvirtual.org (and all sub-domains of michiganvirtual.org)
We provide a variety of information, features, and functions (the “Services”) through these websites.
This page does not necessarily reflect the ways in which we collect and use information by means other than these websites. If you have questions about the ways in which we collect information by other means, please contact us using the contact information in this statement. The practices relating to persons with separate agreements with Michigan Virtual or its affiliates are separately covered in those agreements.
Information Michigan Virtual collects
The information we collect will depend on what you do when visiting our sites. EXCEPT AS STATED IN THIS STATEMENT, WE WILL NOT COLLECT PERSONALLY IDENTIFIABLE INFORMATION ABOUT YOU WHEN YOU VISIT OUR SITES UNLESS YOU CHOOSE TO PROVIDE SUCH INFORMATION TO US. You are free to visit our sites without providing personally identifiable information. However, if you would like to access our Services, in some cases you must first register or create an account or learning profile with Michigan Virtual. When you register or create an account or learning profile, we will request certain personal information. Requests can include but are not limited to your name, address, city, state, zip code, county, email address, age, home or other contact information, school contact information, gender, and parent/guardian contact information. In some cases, the sponsoring party funding your participation in the course (a “Sponsoring Party”) may provide this or other information about you to us. We may use this information to create an account or learning profile and issue you an access ID and password. If you are paying with a credit card, we also will collect your credit card number (employing industry-standard security and encryption technologies), billing information, and email address to process your payment.
Personal information better enables us to provide you with content relevant to your interests and provides us with aggregate demographic data that Michigan Virtual uses to improve the services offered to users. Users may change their personal information at any time by using the provided interface once they are logged in and as often as necessary. If users are unable to log in and change their information themselves, they will be able to send an email to [email protected] or contact us at the telephone number or address below for assistance.
In addition to registration, Michigan Virtual may, from time to time, request personal information for purposes such as the provision of customer service, billing, network management, customer surveys, newsletter subscriptions, offers of related services, and other exchanges of information. Users may opt out of receiving future promotional mailings at any time. Please see below for User Options – Opt Out.
Michigan Virtual gathers information about all users collectively, such as what areas users visit most frequently and what services users’ access most often. Michigan Virtual automatically logs IP addresses, session sources, and other data which tracks users’ access to our sites. We analyze these logs for sales and marketing purposes as well as system performance monitoring. These logs are analyzed for the overall, aggregate trends they reveal about our customers, not for the behaviors of individual users.
Privacy of children
The Michigan Virtual policy is to limit the collection of personal information from children in substantial agreement with the Children’s Online Privacy and Protection Act (COPPA). Children ages 12 and under will not knowingly be allowed to register with Michigan Virtual or create an account without their parent’s permission. Before children ages 12 and under may participate in any Services requiring registration (e.g., creating or enrolling in a course, chat rooms, message boards or other forums), the child’s school must first obtain the parent’s permission and that permission may allow us to collect and maintain the child’s information. If at any time after a parent gives permission, the parent desires to review the child’s personal information, request that it be deleted, or refuse to allow any further collection of the child’s information, the parent may contact the school’s representative for Michigan Virtual with such a request. If you have additional questions regarding your child’s use of his or her account, you may contact the school’s representative or Michigan Virtual. Please see below for our contact information.
Michigan Virtual abides by COPPA and the regulations under it. You can obtain more information about COPPA from the Federal Trade Commission.
What does Michigan Virtual do with the information it collects?
Michigan Virtual may require logging in to one of our websites or systems in order to participate in a Service or course. Once logged in, your full name may be visible to other users (for instance in course areas such as discussion forums, email lists, web conferences, and other places where participant names appear). Please remember that information you disclose in these areas may be available to others within that course. Additionally, information from your user profile may be available to other users. Exercise caution when deciding to disclose your personal information.
Michigan Virtual hosts, or provides links to, chat rooms, forums, and message boards. Our online instructors, instructor services, and student services staff monitor and respond to user email sent to them and monitor and participate with users in threaded discussions and other online forums. Michigan Virtual may monitor or edit the contents of a user’s email or threaded discussions or other online forums as required for normal maintenance of any of our websites or in the good-faith belief that such action is necessary to:
- Comply with the law or comply with legal process served on Michigan Virtual.
- Protect and defend the rights or property of Michigan Virtual.
- Act to protect the personal safety of our guests or the public.
If you are a Michigan Virtual student, your grades in Michigan Virtual courses will be reported to your mentor and your school and/or sponsoring institution. Except as described further in this statement, the personal information you supply to Michigan Virtual will not be given, sold, rented, loaned, or otherwise disclosed to any third parties outside of Michigan Virtual, except when we have your permission or under special circumstances, such as when we believe in good faith that disclosure is reasonably necessary to:
- Comply with the legal process.
- Respond to claims that any content on our sites violates the rights of third parties.
- Protect the rights, property, or personal safety of Michigan Virtual, its users, or the public.
Michigan Virtual may use aggregated personal information to determine the demographics of our users and to distribute statistics and general marketplace information about Michigan Virtual. We will use commercially reasonable efforts to ensure that these demographics do not identify any specific user.
In accordance with Michigan’s State School Aid Act, Michigan Virtual offers student courses as part of its effort to serve as a statewide laboratory and quality model of instruction for implementing virtual learning solutions. As such, it is possible that research will be conducted on a course in which students are enrolled or on students’ online experience. Non-personally identifiable data will be shared with researchers for these purposes. If for any reason a student does not want to participate in research activities or does not want his or her data to be used for research purposes, please send an email at any time to [email protected]. In that email, please include the student’s first and last name, the email address the student uses when signing into the Student Learning Portal, as well as a sentence indicating that the student does not want to participate in research activities. Please use “Research” in the subject line of the email. A student’s participation in research is voluntary and there is no penalty if a student does not want to participate.
Michigan Virtual will abide by the student privacy guidelines set forth by the Family Educational Rights and Privacy Act (FERPA). The following persons have access to student records:
- Michigan Virtual Board of Directors members.
- President and CEO, the Michigan Virtual administrative team, and professional staff of Michigan Virtual.
- Appropriate administrative support staff members and other professionals who have a legitimate educational or legal interest in student records as designated by the President and CEO.
Certain non-personal information regarding users is recorded by the standard operation of the Internet servers hosting our sites. This information may be used to provide visitors to our sites with an enhanced, online experience. Michigan Virtual may disclose aggregated user statistics, in order to describe the service to prospective partners, advertisers, and other third parties and for other lawful purposes.
Most or all browsers permit you to disable or reject cookies. You can do this by setting the preferences in the browser. Use the “help” feature of your browser to obtain more information about cookies. Visitors to our websites always have the option of disabling cookies via their browser preferences, but some of the Services will not work if you have cookies disabled.
We or our hosting provider may collect traffic information from visitors for statistical analysis and site improvement. When you access a site, we or our hosting provider may collect information about your visit in a log file on a server. Log file information may include, but is not limited to, internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, platform type, date/time stamp, and the number of clicks. We or our hosting providers use this information to analyze trends, administer the site, track users’ movements in the aggregate, and gather demographic information for aggregate use. IP addresses and other log file information are not linked to personally identifiable information. We do not try to track users or to identify users individually, but we or our hosting providers do review this information to understand overall trends and to determine what kinds of content are popular and useful to users.
We may use outside shipping or other outsourcing providers to process and ship orders or perform other functions. We require that these outsourcing providers not retain, share, store, or use personally identifiable information for any secondary purposes, except for backup and recovery operations. Although we use good faith efforts to ensure compliance by its outsourcing providers, we cannot, and will not, be responsible to users for misuse of personally identifiable information by such outsourcing providers.
We may have agreements with other parties to provide specific services. Michigan Virtual may pass student personally identifiable information to integrated third-party tools used to enrich learner activity and experience. When we pass such personally identifiable information to integrated third-party tools, we do so with the minimum amount of information required by that tool. Our integrated vendors understand they have no rights to any student data we provide and have agreed to maintain the confidentiality of any such data that gets passed to them.
Supplementation of information
We sometimes supplement the information we receive from you with other information we receive from third-party sources, such as credit card issuers or clearinghouses.
User options – opt-out
A user may opt-out to cease receiving future promotional mailings by using the unsubscribe link at the bottom of any of our promotional emails. A user may also contact us at the telephone number or address below. Michigan Virtual reserves the right to send all users non-promotional emails related to business practices and systems operations, such as outage notifications and security warnings, even if the user has opted out of promotional mailings.
Visiting any of our websites and providing personal information sufficient to be able to email information to you will be sufficient to create an existing business relationship with you for purposes of complying with the CAN-SPAM Act of 2003 regarding unsolicited commercial email.
We will use commercially reasonable efforts to make timely changes you may request regarding your personal information. Many such changes are accomplished using batch processing (i.e., collecting a number of similar change requests and making all such changes at once), so the changes may not be immediately effective. If you require an immediate change to your personally identifiable information and are unable to make such a change using the available site resources, please contact us using the information below.
Links to other websites
You should be aware that when you are on our sites, you could be directed or provided with links to other sites that are beyond our control and have no affiliation or business relationship with Michigan Virtual. Michigan Virtual is not responsible for the content or information collection practices of these non-Michigan Virtual operated websites. Please note that these non-Michigan Virtual operated websites’ privacy policies may substantially differ from this statement. We encourage you to review and understand the privacy practices of any website before providing to them any personal information.
Access to your information
Michigan Virtual offers users the ability to change the information collected during registration or profile creation. Users may change their personal information at any time by using the provided browser interface, once they are logged in and as often as necessary. Remember that you may have to log into multiple Michigan Virtual hosted sites to correct or change your personal information depending on the different Services you have chosen to access. If a user is unable to log in and change his or her information him or herself, he or she should send an email to [email protected] for assistance or contact us using the address or telephone number below.
Our websites use security measures that we believe are reasonably designed to protect against the loss, misuse, and alteration of the information under our control. Personal information is stored in a restricted access, secure database, and only Michigan Virtual staff or other authorized personnel supporting your enrollment or Services are authorized to have access to that database. Michigan Virtual employs security measures and industry-standard encryption for all online purchases. All users are strongly advised to use Web browsers with 128-bit or better encryption features.
Michigan Virtual has placed all of its web and application servers inside of locked cages or rooms within commercial data centers. We deploy firewalls, intrusion detection, and other unpublished security measures to control access to personal data stored within our enterprise. If you have any concerns regarding the security of any Michigan Virtual system, please send an email to custom[email protected], and we will reply to you within two business days.
European Union data protection
If you reside in or are a citizen of a member state of the European Union, by registering or creating an account to use the Services, you expressly agree that the personal information you provide may be transferred and stored in countries outside the EU, including the United States. If you do not agree to this statement, please do not use any of our sites or services for which registration or account creation is required.
If Michigan Virtual changes this privacy statement, we will post those changes on this website and the revised privacy statement will be effective immediately upon posting. By using any of our websites or services, you agree to this change mechanism. If you do not agree to this change mechanism, please do not use our sites or services. Your continued use of our sites or services following the posting of changes to these terms will mean you accept those changes.
You are not permitted to associate any Michigan Virtual-provided account, service, or course with any adult material of any sort. This includes, but is not limited to, such things as nudity, any site, page, image or service, and any text, image or likeness suggesting sexual and or illegal acts of any sort. We do not permit any Michigan Virtual user account to store, use, contain, promote or display pornography, adult novelties, adult toys, XXX material, Gorean, bondage, BDSM, anything illegal, bigotry, racism, hatred, profanity, or any material that may be insulting to another person(s) or company, or depicts the exploitation of minors (children under 18 years of age). No spamming is allowed, no harassing, threatening, or illegal activities are tolerated. Any user accounts found to be violating these service limitations will be terminated without warning or recourse at the sole discretion of Michigan Virtual.
In addition, we do not allow:
- File Storage — Any User Account found to be storing files for use on other websites will be terminated without notice or recourse, at the sole discretion of Michigan Virtual. User Accounts found to be storing files renamed, or modified in any way, to bypass Michigan Virtual file restrictions will be terminated without notice or recourse, at the sole discretion of Michigan Virtual. The only files that may be stored or uploaded to a Michigan Virtual server are those that directly pertain to the teaching, learning, or class activity for which the User Account has been granted access to a Michigan Virtual server or application.
- Copyrighted or Trademarked materials — NO copyrighted or trademarked materials may be stored on Michigan Virtual servers, unless the account owner is the sole legal owner of the Copyright or Trademark and can reasonably demonstrate Ownership or legal permission for use, on demand.
Material linked to User Accounts must be appropriate and be able to be legally viewed and used by all ages. User Accounts found to be in violation of any portion of this section can and will be terminated without notice or recourse at the sole discretion of Michigan Virtual. In such cases, where an account is terminated for service violations as detailed in this or the following two sections; no refunds or credit will be offered, and the User acknowledges that their account termination may result in course failure as well as other disciplinary action.
Use of Michigan Virtual servers
Michigan Virtual servers may be used for lawful purposes only. Transmission, storage, or distribution of any information, data, or material in violation of any applicable law or regulation is prohibited. This includes, but is not limited to Copyrighted material, trademarks, trade secrets, or other intellectual property rights used without proper authorization; material that is obscene, defamatory, constitutes an illegal threat, or violates export control laws.
Michigan Virtual network security
Violations of system or network security are prohibited and may result in criminal and civil liability. Examples include but are not limited to the following: unauthorized access, use, probing, or scanning of systems security or authentication measures, data, or traffic; interference with service to any user, host, or network including, without limitation, mail bombing, flooding, deliberate attempts to overload a system, broadcast attacks; forging of any TCP-IP packet header or any part of the header information in an email or a newsgroup posting.
Contact Michigan Virtual
If you have any questions about this privacy statement or the privacy practices of this website, please contact us electronically at [email protected] or write to us or call us.
920 Municipal Way
Lansing, MI 48917
In the event that you are concerned about how data you have provided to Michigan Virtual or one of its divisions through our sites and services have been used, please contact us electronically at [email protected] or write to the postal address listed above.
[Last Updated on 10/19/2020]