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SLP: Enroll Multiple Students in a Single Course

Introduction:

Schools have the ability to enroll multiple students in a single course using the Student Learning Portal. This process describes how to enroll those students in bulk.

Details:

  1. First, tap the Students tab in the top menu bar.
  2. Then select the Bulk Enroll option from the left navigation menu.
  3. Next, use the Search criteria areas drop-down fields to narrow search results.
  4. Then tap the Get Data button.
  5. At this point, a table containing headers titled Select, ID, Student, Affiliation and Grade columns will appear below.
    • To select students to enroll, click the box that appears in the “Select” column for the student row.
    • To select all students in the table, tap the Check All box at the top of the table.
  6. Next, tap the Bulk Enroll button at the bottom of the table.
    By default the Bulk Enroll page displays a search criteria section showing several drop-down fields to filter returned results when tapping the Get Data button. Once selected, a table appears showing available students to select. Arrows point to the Get Data button, the boxes that can be checked within the Select column and finally to the Bulk Enroll button below the table.
  7. As a result, a Bulk Enroll pop-up dialog box will appear.
  8. Next, complete the form with course and payment information.
    1. Begin by selecting the appropriate TermCourse, and Section from the drop-down fields. When choosing a Term, please reference the Enrollment Calendar and note semester, trimester and summer terms have moved to a Flex schedule for the 2020-2021 school year.
    2. Next, choose a date from the Start Date drop-down field.
      Note: Schools choosing a start date prior to today for the purpose of aligning district term dates should note that the course will not be available for the full 20, 13 or 10-week duration.
      The Bulk Enroll dialog box is shown with arrows pointing to the Flex 20 week option in the Term field, the start date and the end date as mentioned above.
    3. At this time, the End Date is updated to automatically display the day the course will end for the students. Also note the Last day for Refund which is the last day an enrollment can be dropped and costs reimbursed.
    4. Then, if applicable select the appropriate method of payment from the Payment Type drop-down field. The fields remaining will vary upon what is selected.
    5. If there is an enrollment message displayed (text in bold), read it carefully as it may contain important course information.
    6. Next, place a check in the “Accept Enrollment Terms” to agree to the course enrollment message displayed above.
    7. Finally, tap the Enroll button.
      Following the above instructions generates a bulk enroll pop-up dialog box. The above instructions describes the available fields to be used when distributing the email. This example shows the credit card payment fields which include credit card number, expiration, and name and billing address information. Arrows point to the Accept Enrollment Terms check box and to the Enroll button.
    8. As a result, a message will be displayed indicating the number of students that were enrolled in the course.
    9. To exit, simply click the Close button on the dialog box.
  9. Finally, to verify that the students have been added to the course, follow the Locate Current/Successful Enrollments article.

Last updated on April 24, 2020

Keep up with the latest Michigan Virtual has to offer

Limited Course Capacity

We’re sorry to inform you that we have reached capacity for several of our Semester 1 and Trimester 1 courses. You’ll notice when attempting to enroll students in our Student Learning Portal that some courses are unavailable. While we are no longer accepting new enrollments for these courses at this time, many courses continue to remain open for enrollment.

With many students across the state 100% remote, demand for our online courses is greater than ever before. Because every course we offer is taught by a Michigan-certified teacher, this high volume of enrollments has created capacity issues for our teachers who provide each and every student with individual feedback.

While the Michigan Virtual team anticipated and planned for significant increases in student enrollments this Fall, the increased demand we’ve experienced has been unprecedented. As a result, we are taking steps to hire even more part-and full-time teachers to support larger numbers of student enrollments for Semester 2 as well as for Trimester 2 and 3. 

For schools that still need online learning options this year, please fill out the form at the bottom of our virtual pathways page to meet with someone to discuss other solutions. While some of our teacher-led courses are full, we may still have the capacity to help you in upcoming terms or can discuss timing to implement a whole-school or collaborative program in which local teachers from your school/district use our online course content to teach students. We also have free course content and resources available for you to use.

We know this is an incredibly stressful time for all, and we’re sorry if the courses you’re looking for are unavailable. We never want to turn away a student who wants to learn from us. Our top concern, however, is student success, and we have a policy to not take on additional enrollments if we cannot guarantee that all students will have a quality online learning experience. 

We appreciate your patience and understanding as we navigate the unusually high volume of enrollments we are receiving.