/ Knowledge Base / K-12 Courses / Mentor

Mentor Checklist

Download PDF / Print

Before School Starts

StatusTask Description
Create an online course selection sheet (requiring Parent signature).
Assist with enrollment. Ensure the course meets graduation requirements and NCAA, if applicable.
Get classroom/lab setup (if applicable).
Create Syllabus to hand out to students so they know your expectations of them.
Create a learning environment that is welcoming, supportive and flexible.
Make sure students have necessary books and/or resources for their online course. School is responsible for purchasing resources.
Explore the following resources available to mentors:

Beginning of Term

StatusTask Description
Guide students to the Student Learning Portal to sign into their course. They should have received an email with their login information. If needed, they can click on the “Forgot your Login and/or Password” link.
Send parents a letter or email explaining their student’s online course and expectations. Remind parents that they also have a login for the Student Learning Portal.
Show or email students Blackboard presentation from the Google Site (Blackboard presentation will help orient students to Blackboard).
Encourage students to do the following in Blackboard: Read announcements, read the welcome letter from their instructor and any other information their instructor suggests.
Have students print the Pacing Guide from Blackboard under the “Course Info” tab.
Review Syllabus and Expectations from Blackboard with students including netiquette, plagiarism, how to get help, and capitalization and punctuation. Discuss etiquette when sending messages and participating in discussion board activities.
Verify all enrollments at the beginning of the term to make sure students are in the correct courses.
Work on Unit 0 (as a group if possible). Unit 0 is the first unit (Orientation) for students to complete in Blackboard.
Establish and communicate clear expectations and guidelines with your students. Building relationships is key!
Read Welcome Letters that instructors email you. It’s best to print and store or make a folder in your email to refer back to for instructor contact info and/or passwords.
Write on board or post start and end dates.
Write on board or post Progress Check Dates. There are 4 progress checks dates and they are 20%, 40%, 60%, and 80% of the semester/trimester.
If in a lab setting, seat students together who are taking the same course. This is great for collaboration.
Communicate with the online teacher on a regular basis regarding student progress.
Log into the Student Learning Portal daily to check on student progress, login information and to read messages. If you are an Affiliation and a Mentor, you must be in your Mentor Student Learning Portal to view messages.
Prepare for Count Day! Students need to submit an assignment on count day. Check the Google Site for resources and ideas!
Check to see which students have an IEP or a 504. Upload the necessary documents in the Student Learning Portal. Michigan Virtual will let you know what accommodations they can provide.
If you don’t see your students every day, consider using Remind or another online communication tool.
Always feel free to contact Debbie Lynch by email or phone at 517-816-9532. You can also contact the Michigan Virtual Customer Care Center.

Middle of Term

StatusTask Description
Meet weekly with each student, if possible, to review pacing and grade.
Eligibility rules normally apply to online students (this helps keep students accountable).
Earn the right to work in the library or off-site if grades are above a certain percentage (option).
Continue to check the Student Learning Portal to monitor student progress.
Continue to encourage and motivate students.
Contact the online instructor if you have any questions or concerns.
Remind students of the importance of being on task and keeping up with their pacing guide.
Find out if any student has a midterm exam that is password protected. You will need to contact the online teacher for the password if they did not put it in the Welcome Letter. We highly suggest that all student tests and exams are proctored by their mentor.
Look at your trimester/semester end date in the Student Learning Portal (when the online course ends) because it may not correlate with your school’s end date.
Send an email to parents letting them know their student is halfway done with their online course.
On the Student Learning Portal dashboard, locate and view/print Mentor Gradebook Reports. View the Mentor Presentation on the Google Site or the Knowledge Base link for steps to print these reports.

End of Term

StatusTask Description
Review the Michigan Virtual Extension Policy.
Email online instructor to ask for final exam passwords, unless they were put in the Welcome Letter.
Start a spreadsheet of final exam passwords for easy access (helps if you have several students)
Continue to meet with each student weekly. Can reconfigure pacing guide if necessary. Divide assignments by the number of days left to help students finish on time.
Email the online instructors to let them know the date you need the students final grades posted. Remember that students need to give the online instructor 3-4 days to grade assignments before final grades can be posted.
Print the Completed Gradebook Report if you need to turn into your office. View the Mentor Presentation on the Google Site or the Knowledge Base link for steps to print these reports.
You can view/print the 2019-20 School Year Completions report in the Student Learning Portal. See KB articles for instructions.
Get an early start and sign up students for summer and/or fall courses!

Last updated on January 29, 2021

Limited Course Capacity

We’re sorry to inform you that we have reached capacity for several of our Semester 1 and Trimester 1 courses. You’ll notice when attempting to enroll students in our Student Learning Portal that some courses are unavailable. While we are no longer accepting new enrollments for these courses at this time, many courses continue to remain open for enrollment.

With many students across the state 100% remote, demand for our online courses is greater than ever before. Because every course we offer is taught by a Michigan-certified teacher, this high volume of enrollments has created capacity issues for our teachers who provide each and every student with individual feedback.

While the Michigan Virtual team anticipated and planned for significant increases in student enrollments this Fall, the increased demand we’ve experienced has been unprecedented. As a result, we are taking steps to hire even more part-and full-time teachers to support larger numbers of student enrollments for Semester 2 as well as for Trimester 2 and 3. 

For schools that still need online learning options this year, please fill out the form at the bottom of our virtual pathways page to meet with someone to discuss other solutions. While some of our teacher-led courses are full, we may still have the capacity to help you in upcoming terms or can discuss timing to implement a whole-school or collaborative program in which local teachers from your school/district use our online course content to teach students. We also have free course content and resources available for you to use.

We know this is an incredibly stressful time for all, and we’re sorry if the courses you’re looking for are unavailable. We never want to turn away a student who wants to learn from us. Our top concern, however, is student success, and we have a policy to not take on additional enrollments if we cannot guarantee that all students will have a quality online learning experience. 

We appreciate your patience and understanding as we navigate the unusually high volume of enrollments we are receiving.