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Mentor Checklist

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Before School Starts

StatusTask Description
Create an online course selection sheet (requiring Parent signature).
Assist with enrollment. Ensure the course meets graduation requirements and NCAA, if applicable.
Get classroom/lab setup (if applicable).
Create Syllabus to hand out to students so they know your expectations of them.
Create a learning environment that is welcoming, supportive and flexible.
Make sure students have necessary books and/or resources for their online course. School is responsible for purchasing resources.
Explore the following resources available to mentors:

Beginning of Term

StatusTask Description
Guide students to the Student Learning Portal to sign into their course. They should have received an email with their login information. If needed, they can click on the “Forgot your Login and/or Password” link.
Send parents a letter or email explaining their student’s online course and expectations. Remind parents that they also have a login for the Student Learning Portal.
Encourage students to read the welcome letter from their instructor, the Teacher Feed, and Teacher contact information located in Brightspace.
Have students print the Pacing Guide from Blackboard under the “Course Info” tab.
Discuss netiquette when sending messages and participating in discussion board activities as well as plagiarism, and grammar and spelling.
Verify all enrollments at the beginning of the term to make sure students are in the correct courses.
Encourage students to take notes while completing the Student Orientation Unit. They must complete all four quizzes with 100% before their course content will become available.
Establish and communicate clear expectations and guidelines with your students. Building relationships is key!
Read Welcome Letters that instructors email you. Test and Exam passwords will now be added to all Welcome Letters! It’s best to print or store in a folder in your email to refer back to for instructor contact info and/or passwords.
Write on board or post start and end dates.
There are progress checks at the end of each unit. This is a good way to see if students are understanding the material.
If in a lab setting, seat students together who are taking the same course. This is great for collaboration.
Communicate with the online teacher on a regular basis regarding student progress.
Log into the Student Learning Portal daily to check on student progress, login information and to read messages. If you are an Affiliation and a Mentor, you must be in your Mentor Student Learning Portal to view messages.
Prepare for Count Day! Always check with your auditor to see what they expect from you for pupil accounting purposes.
Check to see which students have an IEP or a 504. Upload the necessary documents in the Student Learning Portal. Michigan Virtual will let you know what accommodations they can provide.
If you don’t see your students every day, consider using Remind or another online tool to communicate with them on a weekly basis.
Always feel free to contact Debbie Lynch by email or phone at 517-816-9532. You can also contact the Michigan Virtual Customer Care Center.

Middle of Term

StatusTask Description
Meet weekly with each student, if possible, to review pacing and grade.
Eligibility rules normally apply to online students (this helps keep students accountable).
Earn the right to work in the library or off-site if grades are above a certain percentage (optional).
Continue to check the Student Learning Portal to monitor student progress.
Continue to encourage and motivate students.
Contact the online instructor if you have any questions or concerns.
Remind students of the importance of being on task and keeping up with their pacing guide.
Find out if any student has a midterm exam that is password protected. The password should be in the Welcome Letter or feel free to contact the online teacher for the password. We highly suggest that all tests and exams be proctored by their mentor if at all possible.
Look at your trimester/semester end date in the Student Learning Portal (when the online course ends) because it may not correlate with your school’s end date. With flexible scheduling, please choose an end date that closely aligns with your school.
Send an email to parents letting them know their student is halfway done with their online course. Remind them to review their student’s pacing guide.

End of Term

StatusTask Description
Review the Michigan Virtual Extension Policy.
Email online instructors to ask for final exam passwords or check your Welcome Letter.
Start a spreadsheet of final exam passwords for easy access (helps if you have several students)
Continue to meet with each student weekly. You can reconfigure the pacing guide if necessary. Divide assignments by the number of days left to help students finish on time. Another way is to print out the 10 or 12-week pacing guide for them to follow.
Print the “21-22 Completed Gradebook Report” to view final grades. This list will populate as the instructors finalize grades.
Get an early start and sign up students for summer and/or fall courses!

Last updated on June 21, 2021

Limited Course Capacity

We’re sorry to inform you that we have reached capacity for several of our Semester 1 and Trimester 1 courses. You’ll notice when attempting to enroll students in our Student Learning Portal that some courses are unavailable. While we are no longer accepting new enrollments for these courses at this time, many courses continue to remain open for enrollment.

With many students across the state 100% remote, demand for our online courses is greater than ever before. Because every course we offer is taught by a Michigan-certified teacher, this high volume of enrollments has created capacity issues for our teachers who provide each and every student with individual feedback.

While the Michigan Virtual team anticipated and planned for significant increases in student enrollments this Fall, the increased demand we’ve experienced has been unprecedented. As a result, we are taking steps to hire even more part-and full-time teachers to support larger numbers of student enrollments for Semester 2 as well as for Trimester 2 and 3. 

For schools that still need online learning options this year, please fill out the form at the bottom of our virtual pathways page to meet with someone to discuss other solutions. While some of our teacher-led courses are full, we may still have the capacity to help you in upcoming terms or can discuss timing to implement a whole-school or collaborative program in which local teachers from your school/district use our online course content to teach students. We also have free course content and resources available for you to use.

We know this is an incredibly stressful time for all, and we’re sorry if the courses you’re looking for are unavailable. We never want to turn away a student who wants to learn from us. Our top concern, however, is student success, and we have a policy to not take on additional enrollments if we cannot guarantee that all students will have a quality online learning experience. 

We appreciate your patience and understanding as we navigate the unusually high volume of enrollments we are receiving.