SLP: Mentor Gradebook Reports

Introduction:

Mentors have access to a confidential reports within the Student Learning Portal. Affiliation users with dual roles must choose the Mentor option from the role drop-down menu to view these reports. Please note that reports can only be viewed in PDF format and are password protected. This process will describe how to obtain the unique password to view and download the reports.

The first iteration of the Mentor Gradebook Reports widget has been released to Mentors and Affiliation users with dual roles. Please note that reports will be added as we focus on improvements that will benefit our customers.

Details:

Obtain Report Password

  1. First, tap the Mentors tab in the top menu bar.
  2. Next, note the number displayed in the ID column to the right of the Mentor name.
    A screen capture of the mentor page appears with an arrow pointing to the number in the ID column within the table.
  3. Then combine the last name followed by the ID above to (MentorLastName+ID). This is your unique password, which cannot be changed. For security purposes, please do not distribute or write down your password. Please note that hyphenated last names will include the hyphen in the password.

Mentor Gradebook Reports

  1. Begin by tapping the MySLP tab in the top menu bar.
  2. Then move down to the bottom of the Dashboard by using the scroll bar on the right.
  3. Next, locate the Mentor Gradebook Report widget and then tap the “Click Here” link located within.
    A section titled Mentor Gradebook Report is shown next to a table icon. Below the widget title is a boxed table with a header Progress Report. The first row is populated with text “please click here to access your file”.
  4. At this point, a new window will open and prompt for a password. Using the process above, enter the password and then tap the Submit button to proceed.
    A password dialog box is shown with text, “This document is password protected. Please enter a password.” Arrows point to the password field and a submit button directly below.
  5. By default, the report will appear within the browser window. To access the full benefits of this report, it must be downloaded and opened in a PDF reader.
  6. Finally, hover over the top portion of the page to display the menu options. The menu will display the Gradebooks for students assigned to the mentor, followed by the page number for the page displayed followed by the total number of pages. Next, the Rotate Clockwise, Download, Print and Bookmarks icons are shown.
    A preview of the Mentor Gradebook Report is shown as mentioned above. The Michigan Virtual logo appears next to the report details.

Searching the Report

  1. Begin by pressing the CTRL+F keys simultaneously to open the Find dialog box.
  2. Then insert the first or last name of the student  and then tap the OK button.
  3. Navigate through the report to locate the appropriate information.
    Note: When hovering over the top of the report, the 4th icon is a list of bookmarks, this will allow mentors to select and navigate to a students report.

Save Individual Student Report

  1. Start by hovering over the top portion of the page to display the menu options.
  2. Then tap the Print icon.
  3. Next, choose the pages you want to save (Example: 17-18).
  4. Then ensure the printer is changed to Adobe PDF.
  5. Finally, press Print and then save these pages as a student’s name on your desktop or in a folder.

Download Report

  1. First, hover over the top portion of the page to display the menu options.
  2. Next, tap the download icon.
    An arrow points to the underlined down arrow icon displayed on the hovered menu.
  3. Then choose a location to save the file to, rename the file if desired and then tap the Save button.
  4. At this point, navigate to the saved file and then open.
  5. As a result, a password prompt will appear, enter the same unique password and then tap the OK button.
    Image of Adobe Password Prompt with an arrow pointing to the OK button.
  6. Users with Adobe Acrobat Pro can view or toggle between students by tapping the Bookmarks icon on the left menu and then selecting a student name.
    Image of report shown in Adobe Acrobat with an arrow pointing to the Bookmarks icon the left navigation menu.

Keep up with the latest Michigan Virtual has to offer