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SLP: Identify Students Missing a Mentor

Introduction:

Not only is it critical to a student’s success that a local mentor be identified but it is also a requirement outlined in the Michigan Department of Education’s (MDE) Pupil Accounting Manual. There are multiple ways an affiliation user can find students who are missing an assigned mentor. This document describes the various ways to locate those students within the Student Learning Portal.

Please note that if a mentor is not assigned within 48 hours of an enrollment, Michigan Virtual will automatically assign the enroller as the mentor.

Details:

View Dashboard Widget Information

The information displayed in the widgets mentioned below contain data which cannot be exported or used to open student profiles.

  1. First, locate the Count of Students W/O Mentors widget within the MySLP tab. The count of  students missing assignments will be displayed.
  2. Next, view the list of student names displayed in the AFU – Students Missing Mentors widget.
  3. Finally, use the information displayed in these widgets to associate the student to a mentor.
    The Count of Students without Mentors widget contains a count of students missing a mentor and the AFU - Students MIssing Mentors widget which displays the student names.

Run a Report

Affiliation users can generate one of two reports that display a list of students who are not associated with a mentor. This list can be exported to excel or printed.

  1. Start by tapping the Reports tab in the top menu bar.
  2. Then select Run Reports from the left navigation menu.
  3. Next, choose AFU – Students Missing Mentors from the Select a report field.
    Note: To include Term and Section information, run the AFU – Students Missing Mentors with Enrollment Data report.
  4. Then press the Run Report button.
  5. As a result, the student names will appear in a table. To place the information in an Excel spreadsheet, press the Export Results to Excel option in the top right corner. If the information needs to be printed, press the Print page option.
    The Run Reports page is displayed showing the fields mentioned above. Arrows point to the select a report drop-down field and to the Run Report button. The Print page and Export Results to Excel buttons are highlighted with a red box surrounding it.
  6. Finally, use the information displayed in these widgets to associate the student to a mentor.

Filter a Search

Students missing a mentor association are flagged in the system. Use the basic search feature to display those students and then choose to either export or print the list.

  1. First, tap the Students tab in the top menu bar.
  2. Next, select the Basic Search option from the left navigation menu.
  3. At this point, the search fields will be displayed. Locate the Flag field and then select No Mentor from the available options.
  4. Next, tap the Get Data button to show the students missing a mentor.
  5. To place the information in an Excel spreadsheet, press the Export to Results Excel option in the top right corner. If the information needs to be printed, press the Print page option.
    The Basic Search page is displayed showing the fields mentioned above. Arrows point to the flag drop-down field and to the Get Data button. The Print page and Export Results to Excel buttons are highlighted with a red box surrounding it.
  6. Finally, use the information displayed in these widgets to associate the student to a mentor.

Last updated on September 19, 2018

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