CEMS: Record Student Course Information into the MSDS


This document describes how to populate a few fields within the Student Course Component in the Michigan Student Data System (MSDS) for a Michigan Virtual Course.


  1. First locate the course syllabus within the CEMS Course Catalog.
  2. Next find the course by locating the appropriate content area (Colored section), choosing the school level (tab) and finally selecting the subject (link).
    Screen capture of the CEMS Course Catalog with an arrow pointing to a subject link within the Mathematics Content area.
  3. Then select the Course Title to display the course syllabus link.
  4. Next click the syllabus link to open a new window containing the course information needed to populate the MSDS.
    Screen capture of the Search Catalog page showing arrows pointing to the Search button and to the Algebra 1A link to expand course details. Another arrow points to the Syllabus link.
  5. Match the values from the course syllabus to complete the required fields in the MSDS. We recommend that you add “- Michigan Virtual” to the “Local Course Title” to help identify Michigan Virtual as the provider of this course. Michigan Virtual for Students instructors do not have a Personal Identification Code (PIC). This field must be populated with the course Mentor’s PIC. A mentor teacher may be reported as the teacher of record for virtual delivery courses. Mentor teachers must be certified teachers. You may enter a maximum of three mentors.
  6. Next choose “Yes” from the Virtual Delivery drop down menu as the delivery method for an Michigan Virtual course is virtual.
  7. Finally select “Yes” from the Mentor Teacher drop down menu as the instructor of this virtual delivery course is serving in a mentor teacher capacity.

Last modified on October 23, 2017

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