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Blackboard: Submitting Word Documents using a Chromebook

Introduction:

The Blackboard Learning Management System (LMS) recognizes several file types, however instructors cannot preview or annotate files submitted in Google Drive’s native file formats such as Google Docs (.gdoc), Sheets (.gsheets), Slides (.gslides), and so on. Students who use Chromebooks to complete online course assignments in Blackboard will need to:

  1. identify file types, and
  2. convert Microsoft Word formatted documents to Google Docs for the purpose of editing, and/or
  3. convert the Google Docs formatted file to Microsoft Word or Portable Document Format (.pdf) for the purpose of submitting the assignment.

This process describes how to convert and submit the file.

Details:

Identify Assignment File Format

  1. First, tap the linked document within the course lesson.
  2. Next, identify the file format by locating the icon in blue in the upper left corner of the document.
    • Microsoft Word documents will display the letter “W” and will include “.docx” next to the file name. This file cannot be modified using a Chromebook therefore must be converted to a Google doc. Once all edits are made, the file must be converted back to MS Word format.
      Image of a document opened within Google Drive shows a blue box with the letter “W” to indicate it is in Microsoft Word format.
    • Google Docs will display 4 lines, the last being slightly shorter in length. Google documents can be edited, however must be converted to MS Word format before submitting.
      Image of a document opened within Google Drive shows a blue box with lines to indicate it is in Google Docs format.
    • Documents can be easily identified within My Drive.
      1. First, select the Launcher icon on the desktop.
      2. Then tap the Files icon.
      3. Tap Downloads under the “My Files” area.
        Image showing My Drive with a left menu displaying My Files and Downloads. There are two files to the right showing a MS Word and Google doc file. Arrows point to the icons in the Name column and to the Type column.

Download and Rename the File(s)

  • Download Google Doc
    1. First, tap File to expand the menu.
    2. Next, select Make a Copy.
    3. At this point, rename the file in the Last Name dash name of the assignment. “Doe – 4.1. Late to Work” for example.
    4. Next, choose My Drive for the Folder destination and then tap the OK button.
      Image of a Google Doc with the File menu expanded. An arrow points to the Make a Copy option within the menu. A dialog box then is shown with the information mentioned above. An arrow points to the OK button at the bottom.
  • Download and Convert MS Word Document to Google Docs
    • First, tap Open with Google Docs within the preview window.
      An image shows a MS Word document opened in preview mode. An arrow points to the Open with Google Docs option within the top menu bar when hovering.
    • When the document is opened as a Google Doc, rename the file in the Last Name dash name of the assignment. “Doe – 4.1. Late to Work” for example. To do this, simply tap the file name and type the new.
    • At this point, edits can be made to the document.

Convert Google Doc and Save to Submit

  1. First, tap File to expand the menu.
  2. Next, hover over Download as and then select Microsoft Word (.docx).
    Note: Students can also select PDF Document (.pdf) to convert the file to Portable Document Format.
    The File menu has been expanded in the Google Doc to display the Download as and Microsoft Word options.
  3. As a result, a message will appear in the lower right corner of the page. The Download Manager will indicate the the download was completed. Tap the SHOW IN FOLDER link at the bottom of the manager.
    Download manager dialog box shows in the lower right corner of the document as mentioned above. An arrow points to the show in folder link.
  4. First, select the Launcher icon on the desktop.
  5. Then tap the Files icon.
  6. Tap Downloads under the “My Files” area.
  7. Drag the file from the Downloads folder to My Drive.
    A screen capture of the Downloads folder shows a MS Word document and a dotted arrow representing movement from the file to the My Drive location.
    A screen capture of the My Drive folder shows the moved MS Word document.
  8. Finally, submit the assignment.
    1. Begin by selecting Browse My Computer from the Assignment Submission area.
      Enlarged image of the Assignment Submission area. A button points to one of the three buttons on the page, Browse My Computer.
    2. Next, a file selection dialog box will appear. Select the document within the My Drive folder and then tap the OPEN button at the bottom.
      The folder window appears showing an arrow pointing to the my Drive folder as well as to the document and to the Open button at the bottom of the page.
    3. As a result, the document name will be displayed below in the Attached Files section. If all files are shown, tap the Submit button.
      Image shows the assignment submission area and the comments area. Arrows point to the file attached and to the Submit button at the bottom of the page.
    4. On the “Review Submission History” page that opens after, verify the completed assignment appears.
      Note: When more than one assignment is submitted, click on the file names on the left to verify the file loads and is visible.

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